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Overseas Travel

For details, make sure to read through "PROCEDURES for TRAVELING ABROAD" in Academic Handbook at https://www.c.u-tokyo.ac.jp/eng_site/graduate/classes/

Students enrolled in the Graduate School of Arts and Sciences who are intending to travel outside of Japan (including personal travels such as returning to your home country) are required to notify the University and submit "Notification of Overseas Travel".

Please complete the procedure on the form at least one month before the date of travel.
(As of January 4th, 2023, it is no longer necessary to submit "Overseas Travel Safety and Infection Control Assessment Form".)


Submission: Notification of Overseas Travel submission form
(To access to above web page, log in with your UTokyo Account)

In addition to the above notification, students who plan to travel abroad for more than two months are required to complete the following academic registration procedures. Please refer to the table below and submit the documents to the Graduate School Section*. (If you belong to GSP or GPES, please submit the documents to the PEAK/GPEAK Section, not to the Graduate School Section).



Status of student
Purpose of travel (period abroad)Documents to be submittedDescription
Students on leaves Study Abroad (more than two months) Request for Leave of Absence icon_pdf.gif
Study Plan *In Japanese icon_pdf.gif
Letter of Acceptance or Certificate of Enrollment
- Will be exempt from tuition fee.
- Credits earned abroad will be approved up to 15 credits.
-Period abroad will not be calculated towards maximum length of enrollment and enrollment period.
Research Abroad Request for Leave of Absence icon_pdf.gif
Research Plan *In Japanese icon_pdf.gif
Enrolled students Study Abroad (more than two months) Request for Approval to Study Abroad icon_pdf.gif
Letter of Acceptance or Certificate of Enrollment
-Period abroad should be one year.
-Credits earned abroad will be approved up to 15 credits.
- Must pay tuition fee.
Research Abroad (more than two months) Request for Overseas Travel (PDF) *In Japanese icon_pdf.gif
Request for Overseas Travel (MS Word) *In Japanese icon_word.gif
-Period of research abroad must not exceed one half of the standard program duration.
- Must pay tuition fee.
Research Supervision Received at Partner Institution (more than two months) Request for Approval for Research Supervision Received at Partner Institution *In Japanese icon_pdf.gif -Period abroad must not exceed one year. However, Ph.D. students may extend the period for another year.
- Must pay tuition fee.
Research Fellow of Japan Society for the Promotion of Science (JSPS)
Leave of absence is not allowed.
Research Supervision (more than two months) Request for Approval for Research Supervision Received at Partner Institution *In Japanese icon_pdf.gif

-Applies to research fellows of DC1 and DC2 concurrently enrolled in the Ph.D. Program.

If a DC1 or DC2 researcher will be traveling abroad for more than 28 days while still enrolled in Ph.D course, please make sure to follow separate procedures with JSPS. (Please refer to the link)

Research Abroad (more than two months)

Request for Overseas Travel (PDF) *In Japanese icon_pdf.gif

Regarding Oversea Student Safety management Assistance (OSSMA)

http://www.c.u-tokyo.ac.jp/eng_site/graduate/Request_for_approval_to_travel_overseas.xlsx

Procedures for taking courses offered by foreign graduate schools via online in Japan

・Please make sure to submit Request for Approval to Study Abroad Online before the course starts.