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Frequently Asked Questions

About the Mitaka International Hall of Residence Apply for a Room Selection Results Frequently Asked Questions

Application Procedures for Newly Matriculated (First-year undergraduate) Students
Application Procedures for Graduate Students (Japanese nationals)
Application Procedures for Current (Second - Fourth Year Undergraduate) Students
Application Procedures for International Students
About Daily Life at the Mitaka International Hall of Residence
 

Application Procedures for Newly Matriculated (First-year undergraduate) Students

How do I apply for accommodation at the Mitaka International Hall of Residence?
All applicants taking the second set of Entrance Examinations to the University will be given a set of registration documents that they will need if they are successful in gaining a place at the University. Among the documents is the 'Application Guidelines for the Mitaka International Hall of Residence', which contains information about the accommodation and the application procedures.
In order to apply, students need to submit the 'Room Request Form' (included in the Application Guidelines), together with a proof of income of their parents or the chief household income earner, such as an income certificate issued by local authorities, a tax certificate (copy), a tax return (copy), etc.
Do I need to apply in person at the University?
Applications can be submitted in person at the Student Support Section counter at the University of Tokyo College of Arts and Sciences (opening hours: 9:00-16:30 excluding weekends and public holidays). Applications are also accepted by post, as long as they have been sent as express registered mail with a postmark that falls within the application period.
When do applications open?
Applications will be accepted once the entrance examination results are announced. Please note, however, that in recent years the application period for accommodation has been very short - five days after results day for Zenki-nittei (First-Round) candidates and two days, or on the day of results day for Kouki-nittei (Second-Round) candidates. As such, please ensure to prepare the required documents (such as proof of income) well in advance, so that applications can be made immediately.
When do I find out the outcome of my application for a room?
The date varies from year to year, but as applications are received and processed after the release of the entrance examination results, accommodation outcomes will be announced around March 23 for Zenki-nittei, and March 28 for Kouki-nittei.
What are the eligibility criteria for application to the Mitaka International Hall of Residence?
Newly matriculated students (incoming first-year undergraduate students) will need to meet both criteria 1 and 2 listed below, unless they are unable to secure alternative accommodation due to extenuating circumstances such as natural disasters (floods or storms), accidents, etc.
1) Students whose commute from their family home is longer than 1 hour 30 minutes
2) Students who have financial difficulty in securing private accommodation
What are the selection criteria for accommodation at the Mitaka International Hall of Residence?
From all applications that meet the eligibility criteria above, we will make an assessment of relative financial hardship based on parental income, family composition etc., and allocate places in order until all places are filled.
What is the application/selection ratio for application to the Mitaka International Hall of Residence?
Normally, the ratio is approximately 1.5:1 for both male and female applicants.
Is there a benchmark for the income level needed to secure accommodation, or an upper limit of income for making an application?
The financial circumstances of applicants granted accommodation vary depending on their family composition and also from year to year; consequently, there is neither a benchmark for securing accommodation nor an upper limit.
Is there any accommodation other than the Mitaka International Hall of Residence?
The Mitaka International Hall of Residence is the only accommodation managed by the University of Tokyo that is available for newly matriculated undergraduate students.

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Application Procedures for Current Students (Second - Fourth Year Undergraduate) Students

Are second year students in the College of Arts and Sciences, or Senior Division students eligible to apply?
Only students enrolled at the College of Arts and Sciences are eligible to apply for accommodation at the Mitaka International Hall of Residence.
Application information for incoming second - fourth year students at the College of Arts and Students are normally announced in early January on the College website and notice boards; applications are accepted from late January, and selection results are announced in early February.
A small number of students are accepted each year, and the eligibility criteria are the same as those for newly matriculated students, namely: 1) students whose commute from their family home is longer than 1 hour 30 minutes; and 2) students who have financial difficulty in securing private accommodation. Applicants must submit relevant documents to verify their household income, and accommodation is allocated in order of financial hardship.
Please note that the period of residence is limited to the minimum course duration, and accommodation will not be granted to students whose enrolment period exceeds five years from repeating years or taking a leave of absence etc.
Is short-term accommodation available?
The Mitaka International Hall of Residence only accepts applications from incoming first-years and second - fourth year students enrolled at the College of Arts and Sciences for residence starting in April every year. The period of residence is limited to the minimum number of years required for course completion. As such, short-term accommodation is not available.
Is it possible to get accommodation after a year abroad on the AIKOM program?
Residence may be permitted for an extra year (one year only) to students who have not yet obtained sufficient credits due to their participation in the AIKOM study abroad program. Such students need to submit a 'Special Reasons Form' along with the standard application documents. Please note, however, that as explained above in the section on short-term accommodation, applications are only accepted for residence starting in April. Students may still apply if their return to Japan is after April, but they will need to pay all accommodation-related fees starting from April.

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Application Procedures for International Students

How can international students apply for accommodation?
Applications from international students are handled separately by the section in charge of international students in each faculty or graduate school. For details, please contact the international student section of relevant faculties and graduate schools or the International Students Support Group at the address/number below:
Email: ryugakushien@ml.adm.u-tokyo.acjp
Telephone: 03 (5841) 2515

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About Daily Life at the Mitaka International Hall of Residence

What is the Monthly Reserve Fee?
The Monthly Reserve Fee is a cumulative fee collected every month, which is used after the student has left the room for any required maintenance work on the floor and furniture, repainting of the wall, and cleaning of the room. A cleaning is always carried out when a room is vacated, and if the period of residence is shorter than 2 years, [Number of months falling short of the required 2 years x Monthly Reserve Fee (2,500 yen)] must be paid to cover the shortfall.
For example:
If the period of residence allowed is one year (e.g. moving into the Hall as a 2nd or 4th year undergraduate)
12 months (no. of months falling short of the required 2 years) x 2500 yen (Monthly Reserve Fee) = 30,000 yen (to be paid before moving in)。

If leaving the accommodation three months before the end of the residence period
3 months (no. of months falling short of the required 2 years) x 2500 yen (Monthly Reserve Fee) = 7500 yen (to be paid when leaving)
Can I visit the Mitaka International Hall of Residence?
It is possible to visit the Hall of Residence during office hours of the residence hall staff (10:00 - 16:30, Monday to Friday (excluding public holidays and New Year Holidays)). Please ensure to contact the Mitaka International Hall of Residence Office in advance, as visits may not be possible even during business hours due to prior engagements.
Mitaka International Hall of Residence
Telephone: 0422 (43) 4961
Are meals provided?
Meals are not provided. There is no dining hall. However, the rooms are equipped with mini-kitchens, allowing students to cook for themselves.

About the Mitaka International Hall of Residence Apply for a Room Selection Results Frequently Asked Questions

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