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Last modified on June 22, 2015

Certificates

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How to Request a Certificate

Requesting at the counter

Complete and submit the Certificate Request Formicon_pdf.gif to the section in charge. Certificate Request Form is also available at each counter.

Requesting by Post

Download, complete, and send the Certificate Request Formicon_pdf.gif to the section in charge. A requester must be a current student or an alumnus of the Graduate School of Arts and Sciences. Make sure to write “Certificate Request Form enclosed” in red on the front side of the envelope.

When you make a request by postal mail, the date of arrival of the Certificate Request Form at the section in charge will be the date of acceptance. Make sure to request certificates well in advance, considering the conditions of postal service.

Address

GPEAK students:

PEAK/ GPEAK Section, Academic Affairs Division, The University of Tokyo
3-8-1 Komaba, Meguro-ku, Tokyo 153-8902, Japan

Other graduate students:

Graduate School Section, Academic Affairs Division, The University of Tokyo
3-8-1 Komaba, Meguro-ku, Tokyo 153-8902, Japan
 

How to Receive a Certificate

Receiving at the counter

When a requester receives a certificate at the counter, please show your student ID card or other valid ID. If someone other than the requester receives the certificate on behalf of the requester, a letter of proxy (no set format) from the requester and the ID of the recipient are required to receive the certificates.

Receiving by post

When you wish to receive the certificate by postal mail, you must bring/enclose a self-addressed stamped envelope along with the Certificate Request Form.

Number of certificates

Postage

Envelope size (type)

1 ~ 4

82 yen

120mm×235 mm
Nagagata 3-gou envelope (長形3号)

5 ~ 10

92 yen

120mm×235 mm
Nagagata 3-gou envelope (長形3号)

11 ~ 19

140 yen

240mm×332mm
Kakugata 2-gou envelope (角型2号)

20 ~ 31

205 yen

240mm×332mm
Kakugata 2-gou envelope (角型2号)

When you wish to have your certificate sent overseas by postal mail, please enclose a self-addressed envelope with Japanese stamps, or International Reply Coupon (IRC) equivalent to the necessary price for the university to send you your certificates. One IRC is equivalent to 130 yen in Japan. For more details of the postage, visit the Japan Post webpage..
 

Processing Time for Issuing

The time which takes to process a request after we receive a complete Certificate Request Form is as below.

Type of certificate

Processing times

Certificate written in Japanese

3 business days

Certificate written in English

5 business days

The processing time does not include Saturdays, Sundays, and national holidays. Make sure to request the certificate well in advance.

Note: The dates shown below are not counted as business days because the office is closed.

  • Office summer holidays (TBA for 2015, usually 2 weekdays in August)
  • Day of Graduate School Entrance Examination (TBA for 2015, usually 1 weekday in the end of August)
  • December 26 (Fri), 2014 - January 4 (Sun), 2015 (New Year’s holiday)

Types of Certificates                        

Degree    type    description

Master’s degree

Certificate of Enrollment

Japanese certificates can be immediately issued by the automatic certificate issuing machine.

Academic Transcript

Only current students can obtain Japanese transcript by the automatic certificate issuing machine.

Certificate of Program Completion

This is to certify the program completion.

Certificate  (Expected Program Completion)

Only applicable to the second year students. Japanese certificate can be immediately issued by the automatic certificate issuing machine.

Certificate (Program Withdrawal)

 

Certificate of Academic Degree

This is to certify the degree number.

Ph.D. degree

Certificate of Enrollment

Japanese certificates can be immediately issued by the automatic certificate issuing machine.

Academic Transcript

Only current students can obtain Japanese transcript by the automatic certificate issuing machine.

Certificate (Program Withdrawal)

 

Certificate (Program Withdrawal with Satisfaction of Credit and Enrollment Requirements)

Certificate for students who obtained the degree after having withdrawn from the program with satisfaction of credits and program requirements is Certificate of Academic Degree.

Certificate (Expected Program Withdrawal with Satisfaction of Credit and Enrollment Requirements)

Students must have submitted a Request for Withdrawal to the section in charge.

Certificate of Expected Academic Degree

Students must have submitted their Doctoral Dissertation in order to request this certificate. The date of the degree’s conferral must be finalized for students who do not expect to be awarded the degree in March (or in September for the GPEAK students).

Certificate of Academic Degree

This is to certify the Ph.D. degree completion.

Research Students

Certificate of Enrollment (Research Student/Foreign Research Student)

 

Certificate

This is to certify the withdrawal.

Certificate (Research Theme)

 

 

Contact Information on Issuing Certificates
Graduate School Section, Academic Affairs Division  03-5454-6050
PEAK/GPEAK Section, Academic Affairs Division   03-5465-8220