Formats for the procedures (trial run)
A list of the formats required for various procedures is given below. Please note that these formats may be updated and use the latest version for your procedures.
Personal procedures
Please confirm detailed process at each page or 'College Life at Komaba'
Purpose | Required documents | Format | Example | Time required for the acceptance | |
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To get a student commutation ticket | Commuter Certification Card | Distributed | - | - | |
When you move and start to use different station | Commuter Certification Card | (Bring the Card) | - | immediately | |
When you lose your commuter certificate | Request for Reissue of Commuter Certification Card | - | immediately | ||
When you have to go to Hongo campus more than two days a week to take classes |
Request for Issue of Student Commuter Certificate and Report on the Course Registration | - | immediately | ||
When you commute to other places than Komaba for training (regular curriculum only) | Request for Issue of Student Commuter Certificate for Training | Available at counter | - | From a few weeks to a month | |
To commute by bicycle | Application for bicycle parking permission | Application Form | After filling in the form | ||
To retrieve lost properties | Lost property report | Available at counter | - |
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To report your case of robbery | Damage report | Excel |
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Procedures for student community
Purpose | Required documents | Format | Example | Deadline for application or report | Time required for acceptance | Process | Note |
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To use classroom | Application for using classrooms | - | A week before the expected use (booking is possible from two weeks) | Few days before the use | At counter | You need to receive the permission certificate | |
To hold a camp or competition (either on campus or off campus) | Report on camp competition off-campus activity | The day before the activity | No need for the permission (just a report) | At counter |
If you do not report, the injury etc may not be covered by insurance. If your community is registered at Hongo office or part of Undou-kai, report at each counter is additionally required (same formats) |
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To enter the campus with a vehicle | Application for vehicle entry onto campus | Just before the entry | Immediately | At counter | The application on the very day of entry may not be accepted, with excessed numbers of vehicles on the campus. If you do not submit Report on camp competition off-campus activity, the entry may not be allowed.
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To borrow goods | Application for borrowing goods | Excel |
The very day | Immediately | At counter | Booking procedure (filling in the documents at counter) is available from about a month before |